Finance Administrator

Edrington

Moray, Aberlour

Finance Administrator
Salary: £30000-£35000
Location:  Aberlour, Moray, AB38 9RX

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Our Blend of Benefits

• Salary £30,000-£35,000.
• 37 days holiday, plus 4 Giving More volunteer days.
• Save for retirement and invest in your future – pension contributions (employee up to 8.75%, employer up to 14%).
• Share in our success with up to 10% Share Reward scheme (subject to eligibility).
• Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line.
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing.
• Experience our exceptional brands with a generous annual product allowance, plus at least 20% discount in our staff shop.
• Embrace work-life harmony with 50:50 hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year.

The Role

The Finance Administrator role provides essential financial support to The Macallan Estate Experience team, ensuring the smooth operation of the business in alignment with Edrington’s standards, policies, and procedures, while reflecting the excellence of The Macallan brand. This role contributes to the analysis of key performance indicators across all areas of the Estate Experience, enabling more informed financial decision-making. It also supports budgeting, forecasting, and financial reporting for both the Estate Experience and its management team.,

• Cash Handling & Reconciliation: Oversee cash processes across EPOS Now, Shopify, AnyRoad, and SevenRooms; ensure accurate reporting and provide training.
• Budget & Spend Management: Track A&P budgets, monitor costs, and support budget forecasting and financial compliance.
• Purchase & Supplier Management: Raise and track POs via SAP, process supplier invoices through VIM, and manage supplier/customer setup via NAVEX and EPOS systems.
• Customer Invoicing & Payments: Prepare visit and stock invoices, manage internal recharges, and process BACS requests.
• Reporting & Analysis: Compile weekly sales reports, manage KPI tracking (footfall, occupancy, NPS), and distribute monthly dashboards.
• Event & Expense Reconciliation: Allocate and reconcile event costs, manage Concur expenses, and collate overtime data.
• Finance Support & Collaboration: Assist with month-end reconciliations, support wider finance team, and ensure accurate deposit tracking.

To be successful in this role, you will bring strong numerical and organisational skills, along with a mindset focused on continuous improvement and collaboration. You’ll be systems literate and confident using MS Office, particularly Excel. A genuine interest in pursuing a career in finance will be beneficial, as will your excellent attention to detail and ability to manage multiple tasks effectively. You’ll also be comfortable engaging with stakeholders at all levels, both internally and externally, building strong working relationships across the business.

If you’re looking to build a career in finance and gain professional qualifications along the way, The Macallan offers optional support to help you achieve this. Please note this is this is entirely optional and not mandatory.

We’ve put together some criteria that we think is important for this role, but don’t worry if your experience and expertise isn’t an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.

*Applciations close 18th November at midnight*

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.